Sharing or Acquiring Research Data

Sharing Data with Collaborators

Sharing pre-published (live research) data with colleagues or organizations outside of ASU may require a Data Use Agreement (DUA). Researchers are not permitted to enter into DUAs without authorization and DUAs have to be signed by a designated individual from the Contract and Negotiations team.

The decision about whether or not sharing data requires a DUA is not always clear. This decision tree will help you determine if a DUA is required.

Note: If in doubt, please seek guidance.

DUA Decision Tree Outbound Data
View decision tree

Acquiring Data from outside ASU

Acquiring data from outside the university may be as simple as downloading a dataset from and open data repository. However, if you are receiving data from a third party such as a research source or a commercial vendor external to ASU a Data Use Agreement (DUA) may be required. As per data sharing researchers are not permitted to enter into DUAs without authorization and DUAs have to be signed by a designated individual from the Contract and Negotiations team.

Determining if a DUA is required is not always clear. This decision tree will help you determine if a DUA is required.

Note: If in doubt, please seek guidance.

Acquiring data
View decision tree